Event planners are the backbone of every successful event, small and large. Most of the time though planners stay behind the scene, so special event guests rarely see directly the hard work that they put in. At Brilliant Transportation we provide experiential event transportation for some of the top event planners worldwide and have first hand insight into many of the challenges they face. Forbes magazine recently listed “event coordinator” as one of “The 10 Most Stressful Jobs for 2016”- at no surprise to anyone in the industry. Special event and conference trends are constantly changing and new insight is often gained by industry professionals sharing their experiences on blogs. Numerous online publications post blogs discussing findings, best practices and future trends. In order to give experiential event planners a leg up, we created a list of the leading event, meeting and conference blogs you should follow.
The next time you have to organize a meeting or conference, take note: The most beneficial strategy may be to have participants walk as they talk. A recent study conducted by the University of Miami Miller School of Medicine found that a walking meeting can boost participants’ health, mood, and productivity.
Jeff Hurt, executive vice president for education and engagement at Velvet Chainsaw Consulting, says this latest study reinforces what brain researchers have been declaring for some time: Our bodies are made to move. “Learning is not equivalent to the amount of time your butt sits in a chair and listens,“ he says. “It’s actually directly correlated to how much thinking you do. And the more you can move your body during the thinking process, the higher the retention and recall process is of your learning. The longer you sit, the less you retain, the less you recall, the less you’re listening.”
A former rugby player with a love of history brought a touch of ancient Rome to Wales for his unsuspecting bride on their wedding day.
Matthew Pewtner, 25, and his wife Zoe, 23, from Blackwood, are set to appear in TV show Don’t Tell the Bride on Thursday.
The Sky One show sees the groom taking the sole responsibility for organising the wedding – with the bride-to-be left in suspense until the big day.
Teacher Matthew, who used to play for the Newport Gwent Dragons but retired this year due to a concussion injury, proposed to beauty therapist Zoe at Bellini’s in Cardiff Bay – their favourite restaurant.
The good, the bad, and the ugly from Rio offers lessons for event planners:
Even the Greatest Show on Earth has to concentrate on getting event marketing right, and – some would argue – that the 2016 Olympics in Rio has failed in respect to its destination marketing, which is an integral part of the Olympic event marketing. Indeed, Travel and Leisure CRM Finding Friday wrote a blog at the beginning of August claiming that Rio has “destroyed its own image and failed in destination marketing“, and it’s hard to argue when you see the number of empty seats in some of the Olympic stadia.
Some good tips here on how to get your event attendees talking about your event on social media:
¤ Make sure your company and event websites are responsively designed. Your websites are a principal means of promotion and should be as easily visible on any screen size from a small smart phone to an HD TV.
¤ Display your mobile social channels prominently on the event site.
¤ Integrate mobile social media channels with registration. Encourage attendee to share they registered on their social channels using automated tools to do so.
¤ Make sure your event app has strong integration with Facebook, Twitter, and Instagram. Event apps vary in quality and there are significant differences on how well they handle various social channels.
From Eventbrite’s blog:
We all know that unforeseen circumstances can get in the way of an event. Maybe your venue cancels on you at the last minute, or bad weather puts your attendees’ safety at risk.
As part of Eventbrite’s customer experience team, I know event cancellations happen to the best of us. But when cancellations aren’t handled gracefully, we’ve had upwards of 50 attendees reach out to us for support — all for a single event! On the other hand, a well-done cancellation can actually showcase the integrity of your brand.
So what should you do when faced with the difficult decision to cancel an event? Here are some tips to help you turn an unfortunate situation into an opportunity to delight, and show above-and-beyond customer service.
Thanks to a host of resourceful crowd-sourcing apps, eventgoers are now sharing more than just the live experiences with their fellow attendees. From carpooling to even CPR assistance, here’s a look at some apps harnessing people power.
With CrowdFlik, concertgoers and partiers can share their smartphone videos to create a more comprehensive view of the action. First users check into an event, then they upload their video clips from that event. The app organizes the shared videos based on location and time, enabling users to create a new video—or “flik”—with the crowd-sourced footage. The goal is to replicate professional event videos, which are usually recorded from multiple angles, using the clips.
As the organiser of an event, you’re going to be faced with numerous challenges, and one that should be a top priority is safety. Outdoor events tend to cover a much bigger area than indoor events, which requires more planning and depending on the type of crowd, more advanced security.
It’s important to make sure both yourself as the organiser, and the attendees feel confident that the event is secure. Here are some ways to improve your outdoor event’s security.
Managing large-scale events is a massive undertaking in timing, crowd control, and security but there’s a lot more to learn from Comic-Con than just handling people. Comic-Con delights and surprises. Check out these suggestions from Con for improving any size event.
Comic-Con International: San Diego (SDCC) is like walking into the Emerald City if the Emerald City was in Gotham and the Wizard of Oz was played by Wonder Woman. It’s vast, and you can’t possibly see everything you want to, even with press credentials. Sessions overlap and lines are not only a daytime occurrence. If you want to ensure your ability to get in to see some drooled-over and much anticipated screenings of comic book heroes brought to life, you should probably get in line now for next year (but don’t. The event is over, nothing more to see. Move on).